GCAS Report Vol

GCAS Report Vol. 1 2012

20084 4GCAS Report 311990 22004 33 31 1970 advocacy

GCAS ReportGCASGakushuin University Graduate Course in Archival Science GGakushuin GraduateGCAS A Archives A GCAS Report GCASA A GCAS Report

006 022 044 056 Sam Kula, Appraising Moving Images: Assessing the Archival and Monetary Value of Film and Video Records 062 068 074 082 40 086 Keeping Archives GCAS2011 102 Title of Contents lecture 006 The Performative Power of Records Eric Ketelaar Sachiko Morimototranslation article 022 Records Management at the SoldiersAffairs Section of a Village: The Case of Osato Village Yo Hashimoto research note 044 To Dispose or Not to Dispose: Lessons from the Heiner Affair in Australia Izumi Hirano review 056 Sam Kula, Appraising Moving Images: Assessing the Archival and Monetary Value of Film and Video Records Yuko Kodama 062 Tomiyasu Ota, Kindai chiho gyoseitai no kiroku to joho Yoshiko Watanabe 068 Satoshi Ukai & Tetsuya Takahashi, LImpact de Shoah/ Shoa no shogeki Junko Uno report 074 Interim Report of the Archives Project for the Old Akagi Town Records of Iinan Town, Shimane Prefecture Masahito Ando 082 Visiting Report on Global Studies of East Asia 40 Project of the Research Institute for Oriental Cultures, Gakushuin University Ryuko Saito 086 Reading Keeping Archives: Report on Sub-Seminar 2011 Yusuke Ohki, Ayumu Saito, Tadahiro Shizukuishi and Riho Shibuya miscellany 102

lecture

1 The Performative Power of Records Eric Ketelaar Sachiko Morimoto translation 2.0 performativity / psychology of meaning construction / cultivation / Archives 2.0 GCAS Report Vol.1 2012 006

1 2009824400 1609824 400 21 1 1617 16413 1630 1609 120091024 Eric Ketelaar, Cultivating archives: meanings and identities, Archival Science, vol.12 no.1, pp.19-33. : DOI 10.1007/ s10502-011-9142-5. 2 Factorij Hirado en Deshima 1.04.21 nr. 1A126453 4 1 3 Derek Massarella and Izumi K. Tytler, The Japonian charters: the English and Dutch Shuinj, Monumenta Nipponica, 45 2, pp. 189-205. K 31990 1 16091. 04.21nr. 1A 007

4 18 400 400 2000 1641116 1216091617 16091617 41860 400 1648 1609 1641 1 http://www. arts.vic.gov.au/about_us/major_ Projects_and_Initiatives/Great_ Petition_Centenary_of_Womens_ Suffrage_Artwork Great Petition 1100 GCAS Report Vol.1 2012 008

2008123 5 1891260 2102 3 1609 6 1609 1891 5 http://www.parliament.vic. gov.au/about/the-history-of-parliament/ womens-suffrage-petition 1891 http://wiki.prov.vic.gov.au/ index.php/1891_women%27s_suffrage_ Petition 20111213 6 Pekka Henttonen, Records, rules and speech acts: archival principles and preservation of speech acts, Acta universitatis tamperensis; 1246, Tampere University Press, Tampere, 2007. 2 1891PROVVPRS3253/ P0Unit 851 009

7 Luciana Duranti, Diplomatics: New uses for an old science, Lanham, M D a n d L o n d o n, S o c i e t y o f American Archivists and Association of Canadian Archivists in association with Scarecrow Press, 1998, pp. 65-70. 8 Paul Ricoeur, Kathleen Blamey and David Pellauer transl., Memory, history, forgetting, Chicago, University of Chicago Press, 2004. 9 Steven Lubar, Information culture and the archival record, American archivist, vol. 62 no. 1, pp. 10-22. 10Jonathan Furner, Conceptual analysis: a method for understanding information as evidence, and evidence as information, Archival science, vol. 4 no. 3/4, pp. 233-263. 11 Eric Ketelaar, Tacit narratives: The meanings of archives, Archival science, vol. 1 no. 2, pp. 131-141. 12 Andrew Prescott, The textuality of the archive, in Louise Craven ed., What are archives? : Cultural and theoretical perspectives: a reader, Ashgate, 2008, pp. 31-51. 13 Philippe Artières, et al., Le dossier Bertrand: jeux dhistoire, Manuella Editions, 2008. 3 dispositive document 7 2 8 9 10 11 12 1519-20 804 5 5 13 3 GCAS Report Vol.1 2012 010

141970 15 4 4 4 161977 17 18 1609 1641 14 Ernest R Hilgard, The trilogy of mind: cognition, affection, and conation, Journal of the history of the behavioral sciences, 16 2, pp. 107-117. 15 Mihaly Csikszentmihalyi and Eugene Rochberg-Halton, The meaning of things: domestic symbols and the self, Cambridge University Press, 1981. = 2009 16 15 17 Josè van Dijck, Mediated memories in the digital age, Stanford, Stanford University Press, 2007, pp. 114-115. 18 15 011

19 L. Wilson, The hand that signed the pap er: what early petitions can tell a conservator, Proactive, 39, pp. 15-18. 16091641 M o n s t e r P e t i t i o n t a b l e 2008 4 4 wiki 19 GCAS Report Vol.1 2012 012

20 21 T o e g a n g 22 3 wiki 23 24 25 20 Angelika Menne -Haritz, Access: the reformulation of an archival paradigm, Archival science, vol. 1 no. 1, pp. 57-82. 21 T h e o T h o m a s s e n D e v e e l v o r m i g h e i d v a n d e archiefontsluiting en de illusie van de to egankelijkheid, in: Theo Thomassen, Bert Looper, Jaap Kloosterman eds., Toegang: ontwikkelingen in de ontsluiting van archieven, Jaarboek 2001, s - G r a v e n h a g e, S t i c h t i n g Archiefpublicaties. 22 21 23 11 Tom Nesmith, Reopening archives: bringing new contextualities into archival theory and practice, Archivaria, vol. 60, pp. 259-274. 24 Barbara A. Misztal, Theories of social remembering, Maidenhead and Philadelphia, Open University Press, 2003, p. 114. 25 Douwe Draaisma, Arnold and Erica Pomerans transl., Why life speeds up as you get older: how memory shapes our past, Cambrdige University Press, 2006, p. 57. 26 11pp.131-141 27 John Ridener, From polders to postmodernism: a concise history of archival theory, Duluth, Litwin Books, 2009. 2326 27 23 3 4 2 Samuel Muller, Johan A Feith, en Robert Fruin, Handleiding voor het ordenen en beschrijven van archieven, Groningen, Erven B. van der Kamp, 1898. Arthur H. Leavitt, transl., Manual for the arrangement and description of archives, Chicago, Society of American Archivists, c2003. 013

28 27p.117 2921p.42 30Urs Fuhrer, Cultivating minds: identity as meaning making practice, Routledge, 2004. 31http://yourarchive s. nationalarchives.gov.uk/index. php?title=home_page 28 4 4 4 29 30 4 4 4 flickr wikiyoutube2.0 31 GCAS Report Vol.1 2012 014

wiki 4 32 33 34 32 Louise Craven, From the archivists cardigan to the very dead sheep: what are archives? what are archivists? what do they do?, in Louise Craven ed., What are archives? : cultural and theoretical perspectives: a reader, Ashgate, 2008. 33 15p.173 34 Peter-Paul Verbeek, What things do: philosophical reflections on technology, agency, and design, Pennsylvania State Univ Press, 2005. 4 object 015

35 Bruno Latour, The making of law: an ethnography of the Conseil d Etat, Polity, 2010. 36 Wanda Orlikowski, The duality of technology: rethinking the concept of technology in organizations,organization science, vol. 3 no. 3, pp. 398-427. 37Jacques Derrida, Archive fever: a Freudian impression, University of Chicago Press, 1996, p. 17. 2010 38 François Cooren, Textual a g e n c y : h o w t exts d o t h i n g s in organizational settings, in Organization, 11, pp. 373-393. 35 36 37 PC a r c h i v a l i z a t i o n 5 38 ToDo GCAS Report Vol.1 2012 016

39 40 6 41 42 3938p. 378 40 Brien Brothman, book review ofp Henttonen, Records, rules and speech acts, Tampere University Press, Tampere, 2007, in Archival science, vol. 8 no. 2, p. 154. 4130p.90 42 Eugene Rochberg-Halton, Meaning and modernity: social theory in the pragmatic attitude, University of Chicago Press, Chicago, 1986, p. 170. 43 Luciana Duranti and Kenneth Thibodeau, The concept of record in interactive, experiential and dynamic environments: the view of InterPARES, Archival science, vol. 6 no. 1, pp. 13-68. 43 017

44 Jan Simons, Interface en cyberspace: inleiding in de nieuwe media, Amsterdam, Amsterdam University Press, 2002, p. 192, 206 ; Joost Bolten, Tussen voorstelling en tekst: de plaats van de tekst in het videowerk van Gary Hill, Amsterdam, 2006, pp. 315-322. 45 Lawrence Lessig, Remix: making art and commerce thrive in the hybrid economy, London, Penguin Press HC, 2008. 46 http://jp.jcastle.info/castle 47 http://www.scenic-okhotsk. com/map.html 48 http://www.undata-api.org/ 44 RW 45 7 2. 0 2.0 2.0 API JCastle: guide to Japanese castles464 47UNData API48 BBCbackstage.bbc. co.ukbbc GCAS Report Vol.1 2012 018

49 800flickr506 10068501900 3% 51 3 3.0 2.0 2.0 4 4 4 4 4 52 53 2.0 2.0 3.0 5 54 49 http://www.opsi.gov.uk/ unlocking- service / OPSIpage. aspx?page=unlockindex 50 http://www.slideshare.net/ cvanderven/taking-pictures-to-thepublic 51http://www.flickr.com/photos/ nationaalarchief/3774080165/ 52 Isto Huvila, Participatory archive: towards decentralised curation, radical user orientation, and broader contextualisation of records management, Archival science, vol. 8 no. 1, p. 27. 53 Eric Ketelaar, Being digital in peoples archives, Archives and manuscripts, 31, p. 8-22. 54 21 Time future contained in the past: archival science in the 21st century no.14-35 200625-46 019

55 Tom Nesmith, Still fuzzy, but more accurate: some thoughts on the ghostsof archival theory, Archivaria, 47, p. 142. 55 GCAS Report Vol.1 2012 020

article

Records Management at the SoldiersAffairs Section of a Village: The Case of Osato Village Yo Hashimoto records management / employee in charge of soldiers affairs / village office 192219231923 3 GCAS Report Vol.1 2012 022

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32 2005 33 919903 1993 1998 Macneil, Heather, Archivalterity: Rethinking Original Order, Archivaria 66 Fall 2008 1922 1923 19231923 3 32 33 1923 201095 GCAS Report Vol.1 2012 042

research note

To Dispose or Not to Dispose: Lessons from the Heiner Affair in Australia Izumi Hirano destruction of public records / disposal schedule / archivist / profession / accountability 20114 2019903 GCAS Report Vol.1 2012 044

1 1 1990323 Heiner InquiryHeiner Affair 1972 2007 2 3 public records 4 2 2-1 51943 Libraries Act1959 1986 61988Libraries and Archives Act 198819887Queensland URL2011-12 -03 1 Lindeberg, Kevin, The Good, the Bad, and the UglyThe Heiner Affair, Presentation on September 13, 2011, at InForum 2011, Darwin, September 11-14, 2011. Lindeberg2011-09-11 2 2011929 2011 930 1 3 22183 124 2010122616. 4 2003177 2 20084249. 5 http://www.qld.gov.au/about / how-government-works/system-ofgovernment/ 6 QSA Establishment Queensland State Archives Agency ID168, Queensland State Archives. http://www.archivessearch.qld.gov. au/search/agencydetails.aspx?agenc yid=168#bookmarkdescription 7 State of Queensland, Libraries and Archives Act 1988. Reprinted a s i n f o r c e o n 1 0 N o ve m b e r 1 9 9 5 i n c l u d e s a m e n d m e n t s u p t o A c t N o. 81 o f 1 9 9 4 http://www.legislation.qld.gov. a u / L E G I S LT N / S U P E R S E D / L / LibrarisArchA88_01B_.pdf State ArchivesQSA55.1 045

8 House of Representatives Standing Comittee on Legal and Constitutional Affairs. Crime in the Community: Victims, Offenders and Fear of Crime, Canberra: The Parliament of the Commonwealth of Australia, 2004, pp.10-11. h t t p : / / w w w. a p h. g o v. a u / h o u s e / c o m m i t t e e / l a c a / crimeinthecommunity/report.htm 9 p.91. 10 p.7. 11 Lindeberg, Ke v i n, Wh e r e B e s t Pr a c t i c e Recordkeeping Ends, Corruption Begins: The Heiner Affair, in: Pemb er, M. and Cowan, R.A. Eds.. irma Information & Records Management Annual 2009. St. Helens: Records Management Association of Australia, pp.61-83 http:// www.heineraffair.info/pdf_store/ irma2009-heineraffairm.pdf 12 p.70. 13 Lindeberg, Kevin, The Rule of Law: Model Archival Legislation in the Wake of the Heiner Affair, Archives and Manuscripts, vol. 31, no.1, 2003, p.95. 14 Siyambalapitiya, Shiranthi, News Notes: Queensland State Archives, Archives and Manuscripts, vol. 28, no.1, 2000, p.137. 15Hurley, Chris, The Role of the Archives in Protecting the Record From Political Pressure, In: Procter, M., Cook, M. and Williams, C. Eds.. Political Pressure and the Archival Record, Chicago: Society of American Archivists, 2005, p.161. a i 512b 198911 John Oxley Youth Detention CentreJOYC 12 901 8 92 Crown Solicitor 1988QSA 10 JOYC 1990223 24 120 35 235 21 11 199612 13 199914 2-2 2-2-1 Queensland Professional Officers Association 15 GCAS Report Vol.1 2012 046

2001JOYC198814 16 1993 1994 8In the Public Interest 19941995 8The Public Interest Revisited 1996& 171997& 1997182000 Crime in the Community: Victims, Offenders and Fear of Crime2004 19 2-2-2QSA 1990QSA 12 QSA 20QSA19917 1 19962262122 2002Public Records Act 20022002 QSA 231988551ai 13a 261 23 272 262ab Public Records Review Committee29 39 40 412 23 24 16 House of Representatives, 8, p.60 Hurley, Chris, R e c o r d k e e p i n g, D o c u m e n t Destruction, and the Law Heiner, Enron and McCabe. Archives and Manuscripts, vol.30, no.2, 2002, p.18 17 Hurley, Chris, Shredding of the Heiner Affairrecords: An Updating Summary, http://caldeson. com/old-site/rimos/summary.html, 2002, 47. 18, Further p o s s i b l e f a l s e o r m i s l e a d i n g evidence before select committee on unresolved whistleblower cases, 71 st Report,1996, http://www. aph.gov.au/senate/committee/priv_ ctte/completed_inquiries/ 1996-99 / report_71/index.htm 19 House of Representatives, 8, pp.90-93. 20 Bell, Linda, News Notes: Queensland State Archives, Archives and Manuscripts, vol. 19, no.1, 1991, pp.98-99. 21 Queensland State Archives Agency ID168, Queensland State ArchivesPortfolio Controlling http://www.archivessearch. qld.gov.au/search/agencydetails.as px?agencyid=168#bookmarkdescrip tion 22 Acland, Glenda and Taylor, Philip, Influence, Persuasion and Accountability: The Qld Review of Archives Legislation, Archives and Manuscripts, vol. 21, no.1, 1993, pp.90-101. 23 State of Queensland, Public Records Act 2002. Reprinted as in force on 2. November 2009. http://www.legislation.qld.gov. a u / L E G I S LT N / S U P E R S E D / P/ PublicRecA02_01E_091102.pdf 24 Acland22Archives and Manuscripts QSA News Notes 047

25 Bell, Linda, News Notes: Queensland State Archives, Archives and Manuscripts, vol.19, no.2, 1991, p.276. 26 Jimerson, Randall, Ripples across the Pond: Global Implications of the Heiner Affair, Archives and Manuscripts, vol.39, no.1, 2011, pp.20-35 27 ASA Position Statement on the Heiner Affair, 1997 and 1999, http://www.gwb.com.au/gwb/news/ goss/arch1.htm 28 29ASA and RMAA, The Heiner Affair- A Matter of Professional Concern 22 June 2010 http://www.archivists.org.au/ sitebuilder/advocacy/knowledge/ asset/files/12/theheineraffair-amatter ofprofessionalconcernversion1_2010 00626.pdf Freedom of Information Act 199225 2-3ASA3 ASA1993 AS439019961997 ASAASA 26 ASA19976 Heiner Affair- A Public Statement271997 1999 3Position Statement on the Heiner Affair281999 1997 2010 6RMAA The Heiner Affair- A Matter of Professional Concern292010 3 1988 GCAS Report Vol.1 2012 048

2-2-2 QSA2002 ASA2010 1995 12 30 31 ASA 1997 129 3 32 30 House of Representatives, 8, pp.36-37. 31 Abrahamffy, Steve, et al., D i s p o s a l i n t h e A u s t r a l i a n Archives - New Challenges and New Directions, Archives and Manuscripts, vol. 18, no.2, 1990, pp.203-212. 32Criminal Code Act 1899. http://www.austlii. edu.au/au/legis/qld/consol_act/ cc189994/index.html#s129 33 Hurley, Chris, Records and the Public Interest: Shredding of the HeinerDocuments: An Appreciation, http://caldeson.com/ old-site/rimos/heiner.html,1996. 34 Hurley, 16, pp.7-8. 35 House of Representatives, 8, pp.31-34. 129 pending 332002 342004 35 049

36 Hurley, Chris, Records and the Public Interest: The Heiner Affairin Queensland, Australia, In: Cox, R.J. and Wallace, D.A. Eds.. Archives and the Public Good: Accountability and Records in Modern Society, Westport: Quorum Books, 2002, pp.305-306. 37Hurley, 16, p.21. 38 1997 Queensland State Archives, General Retention and Disposal Schedule for Administrative Records, QDAN249 v.6, 2011, http://www. archives.qld.gov.au/downloads/ GeneralDisposalSchedule.pdf, p.5. 39 p.3. 40 Hurley, 16, pp.8-10. 41 Lindeberg, 11, p.71. 42 Lindeberg, 11, p.73. 43 Hurley, 15, pp.161-171. 44McCarthy, Gavan, Records D i s p o s a l i n t h e M o d e r n E n v i r o n m e n t, A r c h i v e s a n d Manuscripts, vol.18, no.1,1990, p.43. 4 5 H u r l e y, C h r i s, a n d McKemmish, Sue, First Write Your Disposal Schedule..., Archives and Manuscripts, vo1.18, no.2, 1990, p.197. 46 McCarthy, 44, p.40. 36 37 disposal schedule38 39 129 40 ASA1999 41 42 43 4 4-1 8044 QSA1988 45 46 GCAS Report Vol.1 2012 050

4790 48 1982 80 49198911 3 50 80-90 51 1993Archives and Manuscripts 52 4-2 47 ASA1997 27, The Decision by the Queensland State Archives to Approve the D e s t r u c t i o n o f t h e H e i n e r Documents 48 Hurley and McKemmish, 44, pp.191-201. 49 Iacovino, Livia, Reflections o n E a s t w o o d s C o n c e p t o f Democratic Accountability and Continuity, Archives and Manuscripts, vol.21, no.1, 1993, p.31. 50 Eastwood, Terry, Reflections of the Development of Archives in Canada and Australia, In: Mckemmish, Sue and Upward, Frank,Eds., Archival Documents: Providing Accountability through Recordkeeping, Melbourne: Ancora Press, Monash University, 1993, p.36. 51 Iacovino, 49, p.34 Farrugia, Charlie, Printed Media Perspectives on Recordkeeping, Archives and Manuscripts, vol.21, no.1, 1993, pp.78-89 52 Iacovino, 49, p.35. 53Bovens, Mark, The Quest for Responsibility: Accountability and Citizenship in Complex Organizations. Cambridge: Cambridge University Press,1998, pp.45-50. 54 Meijer, Albert, Anticipating Accountability Processes, Archives and Manuscripts, vol. 28 no. 1, 2000, pp. 52-63. 4-2-1 53 54 051

55 p.54. 56 Romzek, Barbara S. and Dubnick, Melvin J., Accountability in the Public Sector: Lessons from the Challenger Tragedy, Public Administration Review, 473, 1987, pp.228-230. EBSCOhost, http:// web.ebscohost.com/ehost/pdfviewer/ pdfviewer?sid=7 cffc736-3 f6 f-4 c24 - af59-a68fa3680a51%40sessionmgr12& vid=4&hid=21 http://www.hapinternational. org/pool/files/accountability-in-thepublic-sector.pdf 57 p.230. 3 55 1986 NASA4 AB... B C D 56 iiiiii 3iii4 iii 57 4-2-2 2002 JOYC 129 GCAS Report Vol.1 2012 052

QSA 2002 2002 58 ASA AS4390 59 60 100 61 NASA NASA 62 58 31 15 59 Acland, Glenda, Archivist- Keeper, undertaker or auditor, Archives and Manuscripts, vol.19, no.1, 1991, pp.9-14. 60 Lindeberg, 13, pp.99-100. 61Boles, Frank, B u t a T h i n Ve i l o f Pa p e r, 64 th Presidential Address of the Society of American Archivists, d e l i v e r e d A u g u s t 1 4, 2 0 0 9, Austin Hilton, Austin, Texas., p.3. http://www.archivists.org/ governance /presidential/boles- PresidentialAddress-Aug2009.pdf 62 Romzek and Dubnick, 56, pp.234-236. 053

63 362194 64 Picot, Anne, Review Article: Ethical Meltdown: Accountability and the Australian Recordkeeping Profession, Archives and Manuscripts, vol.28, no.2, 2000, p.130, Hurley, 33, 8.6 65 201193 4-2-3 QSA 863 1 5 1990 64 65 GCAS Report Vol.1 2012 054

review

1 review Sam Kula, Appraising Moving Images: Assessing the Archival and Monetary Value of Film and Video Records Yuko Kodama Sam Kula, Appraising Moving Images: Assessing the Archival and Monetary Value of Film and Video Records Scarecrow Press, 2003, 155 p, $49.50 GCAS Report Vol.1 2012 056

1 19 2 2003 III Appraisal Sam Kula1932 Manuscript Division3 1973 FIAF FIAT AMIA 2010 9 3 2 Records and Archives Management Programme RAMP1983 The Archival Appraisal of Moving Images: A RAMP Study with Guidelines 4RAMP Study RAMP Study RAMP Study RAMP Study 2003 RAMP Study 057 Sam Kula, Appraising Moving Images: Assessing the Archival and Monetary Value of Film and Video Records

RAMP Study 51980 ICA ICA 1980 6 RAMP RAMP Study 1 RAMP Study5 6 2 RAMP Study7 RAMP 12 The Archival Appraisal of Moving Images RAMP Study, 1983 Appraising Moving Images, 2003 1 2 3 4 5 6 7 1 2 3 4 5 6 GCAS Report Vol.1 2012 058

7 1 1898 FIAFFIAT 2 Hilary Jenkinson T.R. Schellenberg Terry CookGerald Ham Luciana Duranti Henri LangloisErnest Lindgren 3 generation 5 4 FIAT Recommended Standards and Procedures of Selection and Preservation of Television Programme Material FIAT 5, 000 8 FIAT 059 Sam Kula, Appraising Moving Images: Assessing the Archival and Monetary Value of Film and Video Records

5 RAMP Study DVD 6 6 11 9 10 1 17 1960 11 9 060 GCAS Report Vol.1 2012

1 Gillis, John R., Introduction: Memory and Identity: The History of Relationship, in John R. Gillis ed. Commemorations: The Politics of National Identity, Princeton University Press, 1996, p. 14. 2 Documents That Move and Speak: Audiovisual Archives in the New Information Age: National Archives of Canada, Ottawa, Canada, April 30, 1990 -May 3, 1990 : Proceedings of a Symposium Organized for the International Council of Archives by the National Archives of Canada, Munchen, K.G. Saur, 1992, 318 p. 3 http://www. filmpres.org/archives/840accesssed 2012-01-22. 4 Kula, Sam, The Archival Appraisal of Moving Images: A RAMP Study with Guidelines, Paris, Unesco, 1983, 130 p. 5 p. 47. 6 http:// www.mext.go.jp/unesco/009/004/026.pdf accessed 2012-01-22. 7 p. 127. 8 p.18-19. 9 http://www.bunka.go.jp/bunkashingikai/kondankaitou/ housaku/zeisei_sochi.html accessed 2012-01-22. 10Bergeron, Rosemary; Hackett, Yvette, Obituaries: Sam Kula, 1932-2010Archivaria No. 71, 2011, pp. 173-177. 11 Sam Kula, Literature of Film Librarianship, Aslib Proceedings Vol. 14, No. 4, 1961, pp. 83-93. Sam Kula, Bibliography of Film Librarianship, Library Association, 1967, 68 p. RAMP Study32 061 Sam Kula, Appraising Moving Images: Assessing the Archival and Monetary Value of Film and Video Records

2 Tomiyasu Ota, Kindai chiho g yoseitai no kiroku to joho review Yoshiko Watanabe 20109A5 4219,500 GCAS Report Vol.1 2012 062

1 11 400 1986614 11 1 2 11 063

3 3 GCAS Report Vol.1 2012 064

065

5 4 GCAS Report Vol.1 2012 066

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3 Satoshi Ukai & Tetsuya Takahashi, LImpact de Shoah/ Shoa no shogeki review Junko Uno 19956 1841,800 GCAS Report Vol.1 2012 068

Shoahdestruction 1 the 2 197411 9 1985 20 19951 1925 1995 3 2 1995319 50 1995 21 1995 8 9 7 10 069

2 30 29 4 67 68 60005 6 7 110 070 GCAS Report Vol.1 2012

115 1 8 31 122 143-144 131 147 19982 177 071

53 9 1995 2 1 Shoah 2 3 1995180 4 2007 5 6 2008 7 1995 8 no.52005 9 1982 GCAS Report Vol.1 2012 072

report

1 Interim Report of the Archives Project for the Old Akagi Town Recordsof Iinan Town, Shimane Prefecture report Masahito Ando 1 2010 2011 3 2 2005171 2 5,400 188922 5 12 3 1934 9 195328 195732 1957 GCAS Report Vol.1 2012 074

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2 report 40 Visiting Report on Global Studies of East Asia 40 Project of the Research Institute for Oriental Cultures, Gakushuin University Ryuko Saito 1 402011817 2 44 50-3 201181 7 Dr.Dr. 1999 2006 3 GCAS Report Vol.1 2012 082

Dr. 2 21945 Whos who 3 1 Dr. 1999 2 19 12 083

81 11:30 >14:00 >16:00-17:00 Dr.Dr. 13 82 9:30-18:004 83 9:20-12:00 BIOMISTDr.Dr.Dr. 2 Dr. 13:30-17:30 84 10:00-11:002 3.11 Dr.Dr.4 11:00-12:00 13:00-15:004 Dr. 19:00-20:30KARMA 3 Dr.1 20-3020 85 18 Dr. 86 10:00-15:00 1958200323 2005 87 9:30-11:30 >16:25 >18:30 GCAS Report Vol.1 2012 084

2-3 KARMA721 6 2 4 1 Dr. 3 40 1 085

3 report Keeping Archives GCAS2011 Reading Keeping Archives: Report on Sub-Seminar 2011 Yusuke Ohki, Ayumu Saito, Tadahiro Shizukuishi and Riho Shibuya GCAS GCAS2011 GCAS 1 Keeping Archives 3 KA1 Keeping Archives Keeping Archives2 GCAS2011 Archives Keeping Archives 31987 11 21993 143 15 GCAS Report Vol.1 2012 086

3 3 4 18 1Getting started 2Managing the archives 3Promoting the archives 4 Managing more than paper! GCAS Report KA KA 3 1 Jackie Bettington, Kim Eberhard, Rowena Loo, Clive Smith eds., Keeping Archives 3rd ed., The Australian Society of Archivists, 2008. 2 Keeping ArichivesClive Smith KApp.7-8 3 International Council on Archives ISADG2ndISAARCPF2ndISDFISDIAH AS 4390 Australian Records Management StandardISO15489 Information and documentation - Records management - 1 GCAS2011KA 1 2011213 2 2011213 Providing Reference service for Archives & Manuscripts 3 2011221 Welcome to Mr. Jan Askhoj 4 201135 3 ICA16 5 2011416 6 2011416 KA Chapter 11 Access & reference services 7 2011924 KA KA Chapter 1 What are archives & archival program? 8 2011924 KA KA Chapter 10 Using computers 9 2011927 KA KA Chapter 12 Finding aids 10 20111024 KA KA Chapter 7 Accessioning 087 Keeping Archives

1 KA 2011924 Rowena Loo, Kim Eberhard and Jackie Bettington Chapter 1 What are archives & archival programs? archives, archivist, practical guide, theory and principles, provenance, original order, records continuum the principle of provenance 1-1 1 2-18 the principle of original order 2 1-2 1960 AS4390 4 5 1990 GCAS Report Vol.1 2012 088

4 4 34 2 1 1.1 What are archives? 1.2... and why do they matter? 1.3 Archives and archivists 1.3.1 Where do archivists work? 1.3.2 The professional archivist 1.4 Some theory... to underpin the practice 1.4.1 Provenance 1.4.2 Original order 1.4.3 Arranging archives 1.4.4 Selecting archives-appraisal 1.4.5 Records Continuum 1.5 Professional debates 1.6 The work of the archivist 1.6.1 Recordkeeping professionals 1.7 Conclusion 1-3 recordkeeping 6 7 a b c 8 record keeping record- 089 Keeping Archives

keepingrecordkeeping 9 2 1 2 10 4 4 recordkeepingevidentialityidentity transactionality1create2 capture3organise4 pluralise documentrecordarchivearchives document recorddocument recordarchive archivesarchive archives archives archives record 11 1-4 KA1 QA 12 ISO15489 DIRKS 13 14 15 ISO15489 2001 AS4390 GCAS Report Vol.1 2012 090

4 Selection, known as appraisalis the process of evaluating business activities or functionsto determine which records need to be captured and how long the records need to be kept in order to meet business needs, the requirements of organisational accountability and community expectations.in KA, p.20. 5 6 The term recordkeepingrefers to all activities associated 2 K A 2011924 David Roberts Chapter 10Using Computers collection management system, records management system, web presence, dynamic database searching, Web 2.0 with the making and maintaining of complete, accurate and reliable evidence of business transactions records.in KA, p.12 7 Richard Pearce-Moses, A Glossary of Archival and Records Terminology, Society of American Archivists, 2005. 8 http://john.curtin.edu.au/society/glossary/index.html 20111227 9 200760-71 recordkeeping 2-1 Web 2.0 10 58112008535-541 11 No.47 2004pp.15-33 No.54 20073-11 12 212003166-186 13 Designing and Implementing Recordkeeping Systems 8 1415 14 40200788-111 41200882-103 DIRKS 92007101-118DIRKS 102010120-146DIRKS 11 201131-85 15 No.49200520-38 DIRKSNo.5120063-24 2-2 ICT: Information and Communication Technology ICT 16 3 091 Keeping Archives

AccessFileMaker E CDDVD E CD PDFHTML GUI 17 GUI Web 2.0 RSSMySpace Facebook E 3 10 10.1 Purchasing computers 10.1.1 Software in a budget 10.1.2 Common tasks 10.2 Collection management systems 10.2.1 Why use collection management systems? 10.2.2 Types of collection management systems 10.2.2.1 Archival collection management systems 10.2.2.2 Collection management systems for libraries and museums 10.2.2.3 Records management systems 10.2.3 Choosing a collection management system 10.2.3.1 Functional requirements 10.2.3.2 Cost 10.2.3.3 Sources of information and advice 10.2.4 Building your own system 10.3 Archival functions 10.3.1 Preparing documentation and finding aids 10.3.2 Reference services 10.3. 2.1 Email enquiries GCAS Report Vol.1 2012 092

10.3.2.2 Providing a computer for client use 10.3.3 Electronic distribution and publishing 10.4 The World Wide Web 10.3.3.1 Media for electronic distribution 10.3.3.2 Designing for electronic distribution 10.4.1 Why use the Web? 10.4.2 What do you want to do? 10.4.3 Publishing information online 10.4.3.1 Publishing finding aids online 10.4.4 Providing online access to archives content 10.4.4.1 Linking archives content to online finding aids 10.4.4.2 Packaging archives content into online products 10.4.4.3 Photographs and other image-based materials 10.4.4.4 Text as online archives content 10.4.5 Providing services online 10.4.6 Establishing a Web presence 10.4.6.1 Usability 10.4.6.2 Search facilities 10.4.6.3 Making your Web presence discoverable online 10.4.6.4 Benchmarking ICA ICA-AtoM ICA-AtoMopen source archival description softwareopen source archival description software ICA-AtoM ICA ISADG 10.4.7 Alternatives to your own website 10.4.8 Web 2.0 10.5 Conclusion 2-3 10 Record management systems are not collection management systems KA 2-4 18 19 093 Keeping Archives

19 organic whole 20 2011 parallel provenance Web 2.0 Web 2.0 2 steve.museum21 22 description O 201123 311 Web 2.0 Using computers 16 intellectual content and physical attributes 17 dynamic database searching 18 2006 19 Geoffrey Yeo, Debates about descriptionin Terry Eastwood and Heather MacNiel eds., Currents of Archival Thinking, Libraries Unlimited, 2010, p.93. J. Evans, S. McKemmish and K. Bhoday, Create once, use many times: The clever use of recordkeeping metadata for multiple archival purposesin Archival Science 5, 2005 ; S. McKemmish, Placing records continuum theory and practicein Archival Science 1, 2001. 20 An archival collection is an organic wholeit has come into being over a period of time and is not made at a later fixed date. S. Muller, J. A. Feith and R. Fruin, Manual for the Arrangement and Description of Archives, Society of American Archivists, 2003reissued. GCAS Report Vol.1 2012 094

21 http://www.steve.museum/ 22 Jennifer Trant and David Bearman, The eye of the beholder: steve.museum and social tagging of museum collections,2007, http://www.archimuse.com/ichim07 /papers/ trant/trant.html 23 http://www.jdarchive.org/ 2 3 4 3 KA 2011927 Lisa Darnell Chapter 12Finding aids finding aids, access, archival collection, guide, user, standardisation 3 5 3-1 12 6 3-2 archival collection 7general guidesguides to finding aids summary guidesinventoriescontrol recordsindexes, special lists supplementary finding aids 095 Keeping Archives

21 2 ISADG EADEAD XML EAD 12.2.7 Indexes, special lists and subject guides 12.2.7.1 Indexes 12.2.7.2 Chronological list 12.2.7.3 Media / format guides 12.2.8 Supplementary finding aids 12.2.8.1 Special lists of background information 12.3 Source analyses 12.4 Electronic indexing and searching 12.5 Planning finding aids 12.5.1 Who are the users? 12.5.2 Resources 12.5.3 Privacy and organisational confidentiality 12.6 Standardisation 12.6.1 International moves towards standardisation 12.6.2 Standardisation within the institution 12.7 Format of finding aids 12.8 Conclusion 2 4 12 12.1 What are finding aids? 12.2 The variety of finding aids 12.2.1 Major categories of finding aids 12.2.2 General guides 12.2.3 Guides to finding aids 12.2.4 Summary guides 12.2.5 Inventories 12.2.6 Control records produced by the creators of records 3-3 21 2 2 GCAS Report Vol.1 2012 096

Web 2.0 Web 2.0 1989 3-4 ICT Keeping Archives 097

4 KA 25 20111027 Maggie Shapley, Chapter 7Accessioning preliminary survey, accession register, de-accessioning 4-1 de-accessioning after accessioning 4-2 acquisition 24 1 26 GCAS Report Vol.1 2012 098

5 7 7.1 What is Accessioning? 7.2 Transfer procedures 7.3 Preliminary survey 7.3.1 Provenance 7.3.2 Format and condition 7.3.3 Date range 7.4 Accession register 7.4.1 Accession number 7.4.2 Date of receipt 7.4.3 Depositor 7.4.4 Creator 7.4.5 Format or description 7.4.6 Date range of records 7.4.7 Related records 7.4.8 Quantity on receipt 7.4.9 Conditions of access or disposal 7.4.10 Location 7.4.11 Name of archivist recording information 7.4.12 Date information recorded 7.4.13 Date transfer acknowledged 7.4.14 Date new or amended list sent 7.4.15 Recommendations for arrangement and description, disposal, conservation 7.4.16 Action taken on arrangement and description, disposal, conservation 7.4.17 Quantity after reboxing 7.4.18 Updating list of holdings 7.4.19 Updating location register 7.4.20 Promoting collection 7.5 Providing suitable storage 7.6 Accessioning for in-house versus collecting archives 7.7 Dealing with an accessioning backlog 7.8 Accessioning for small archives 7.9 Accessioning different formats 7.9.1 Electronic archives 7.9.2 Maps 7.9.3 Audiovisual material 7.9.4 Photographs 7.9.5 Textiles 7.9.6 Objects 7.10 De-accessioning 7.11 After accessioning 7.12 Summary and conclusion 099 Keeping Archives

4-3 preliminary survey accession register 3 271 2 3 3 28 4-4 24 in-house archives institutional archives collecting archives Richard Pearce-Moses, A Glossary of Archival and Records Terminology, The Society of American Archivists, 2005. 25The most common fault is haste in dealing with Archives, due to anxiety to make them available for use Hilary Jenkinson, A Manual of Archive Administration, Percy Lund, Humphries & Co Ltd., 1965, p84. 26 27 1998161 28 1988 GCAS Report Vol.1 2012 100

miscellany

2010 2010 48 410 417 512 52629 66 619 710 712 27 714 717 18 722 81 85 8 98 914 922 92526 101 1023 1028 31 1113 1119 123 1211 I I 4 18 26 I!! III III 48 722 914 1023 2011 17 111 122 216 21819 223 312 17 320 I 320 GCAS Report Vol.1 2012 102

2011 2011 48 416 68 618 7910 712 721 23 724 912 15 92425 928 104 101518 1022 112 5 1112 1119 1126 1213 I III I III III GCAS III 48 928 1022 1129 103 20102011

vol. 35020106pp. 2-17 4120109pp. 43-46 8 201112 2010911 2010107 DNP 2010122 20111030 2011107 201020113 20116 120 920119 22 20113 Is it possible to conduct genealogical research in Japanese archives?: Examining the hindrances and possibilities, Keiji Fujiyosi et al. eds., Archives, accountability, and democracy in the digital age, 2011, pp. 48-56. 2011115 D3 19201010201-221 32011364-73 3QA 142011362-70 D2 620112131-144 62011269-80 20108333-343 News Letter642010125-8 No.892011 350 29201110 http://www.hozon.co.jp/report/other/uno-no001-kengakuki.html201012 GCAS Report Vol.1 2012 104

258 752011310-11 2011 35361 5201110 JADS 52 No.91201110 20112201125 92011224 20112011424 36 20101124 25 D2 20101030 20112011424 20112011528 D2 20102010425 20112011424 D2 Designing Metadata Schemas for Long-term Preservation: Recent Efforts in Japan 2011 International Conference on Electronic Records Management & Technology, September 23, 2011, Taipei, Taiwan Designing Metadata Schemas for Long-term Preservation: Recent Efforts in Japan 2011 International Conference on Electronic Records Management & Technology, September 22-23, 2011, Taipei, Taiwan D2 2462011352-53 D1 20116 Vol. 32010445-56 NFC902010414 99201110 NPO 2010610 52010829 20101024 7NPO2011827 D1 20113 D1 UNHCR 602011364-75 105

I II I II III I II II III I I II 2011 106 GCAS Report Vol.1 2012

III III I II 2009 2010 2009 2010 L. 2 2010 2011 2010 2011 1 7 4 2 10 8 1 5 3 2 5 3 4 1 8 9 107 20112009 20102010 2011

2009 2010 12 34 1 2011 20095 9 39 310 311 312 2010 717 718 2010717 2010718 2009311 2010718 2009311 2009312 GCAS Report Vol.1 2012 108

2011 20102008 712 2009 1028 1029 1030 100 1031 20101029 20101029 20101030 79 710 7 12 21 2 112 113 114 115 201179 2011710 2011710 2011113 2011113 2011114 109

GCAS Report 1 1 2 3 4 2 1 2 3 3 4 4 1A414040 2 24,00016,0008,000 8,000 3 E-mail 5 400200 6 19 22 7 13 21 3 31 3 4 8 1 2 3 4 9 171-8588 1-5-1 TEL: 03-3986-0221 E-mail: gcas-off@gakushuin.ac.jp 5 1 22011728

GCAS Report 2011 Editorial Board 2011 Masahito Ando Hirooki Hosaka Misato Matsuo Yo Hashimoto Ryuko Saito Ayumu Saito Sachiko Morimoto Secretariat 1

GCAS Report 1 2012229 171-8588 1-5-1 TEL: 03-3986 -0221 http://www.gakushuin.ac.jp/univ/g-hum/arch/index.html GCAS Report Vol. 1 2012-02 -29 Graduate Course in Archival Science, Graduate School of Humanities, Gakushuin University Mejiro 1-5-1, Toshima-ku, Tokyo 171-8588, Japan TEL: +81 3 3986 0221 http://www.gakushuin.ac.jp/univ/g-hum/arch/english/ Design: Toshimasa Kimura Print: Kousoku Printing Co. Ltd. ISSN 2186-8778